Town Creek Neighborhood Association
Bylaws -- Ratified November 2025
In November of 2025, our Membership ratified our new bylaws to accommodate a name change of our Association. The November 2025 Ratified Bylaws are located here: 2025 TCNA Bylaws
1. NAME AND PURPOSES
1.1 The name of this Association shall be TOWN CREEK HOMEOWNERS’ ASSOCIATION, INC., d/b/a TOWN CREEK NEIGHBORHOOD ASSOCIATION (the “Association”).
1.2 The purposes of the Association shall be to preserve, protect, and advance the interests of the neighborhood in which its members reside, to disseminate information of interest to those residents, and to promote fellowship among its members.
1.3 The Association shall be operated for non-profit purposes. It shall be non-partisan and non-political.
2.0 MEMBERSHIP AND DUES
2.1 The Association shall include the residences on Arbor Park Court., the 8700 to 9100 blocks of Arbor Park Drive, Atherton Drive, Autumn Oaks Drive, Branch Hollow Drive, Briarhurst Drive, Clover Meadow Drive, Coral Cove Drive, Fallbrook Drive, Flint Falls, Glen Springs Circle and Drive, the 9400 and 9500 blocks of Loma Vista Drive, Meadowknoll Circle and the 8900 to 9200 blocks of Meadowknoll Drive, Middle Downs Drive, the 9300 to 9600 blocks of Moss Farm Drive, Robin Meadow Drive, Rocky Branch Drive, Rocky Cove Circle, Spring Hollow Circle and Drive, Vista Oaks Circle, Drive, and Place, the 9400 to 9600 blocks of Whitehurst Drive, Windcrest Drive and Windy Knoll Drive, and the residence at 8580 Abrams Road.
2.2 The Association shall be comprised of adult residents who reside on these streets.
2.3 Each Association dues-paying adult resident in attendance at an Association General Meeting shall be entitled to one vote, not to exceed two per residence.
2.4 The annual dues required for voting Association membership and Crime Watch membership shall be determined by the Board of Directors on an annual basis. The fiscal year of the Association shall be from January 1 to December 31.
3.0 BOARD OF DIRECTORS AND THEIR ELECTION
3.1 The Board of Directors (the “Board”) shall consist of the Executive Officers of the Association in Section 5 and all other members who fill committee responsibilities in Section 6 of these bylaws. The term of office shall be January 1 to December 31.
3.2 The Executive Officers of the Association shall be President, Secretary, Treasurer, Parliamentarian and Crime Watch Liaison.
3.3 A nominating committee, chaired by the President’s appointment, and approved by the Board, shall prepare a slate of Directors to be approved by the Board. This slate shall be voted on by the Association Members at the Fall General Meeting. Additional nominations may be made from the floor. The nominees receiving the largest number of votes for a specific Board position shall be declared duly elected.
3.4 A vacancy occurring in a Board position shall be filled for the unexpired term by a person nominated by the President and approved by a majority vote of the Board. The Parliamentarian shall fill a vacancy in the Presidency.
3.5 Members-At-Large to the Board shall be appointed each year by the President and shall assist the Board as directed by the President. The number of Members-At-Large may vary from year to year, not to exceed six in any one year. Members-At-Large are invited to attend all meetings and functions of the Board. They are welcome to provide feedback and suggestions at the meetings but are not counted in the quorum and do not vote.
4.0 MEMBERSHIP MEETINGS
4.1 The Board shall schedule 10 meetings per year and shall meet no less than 6 times per year, in person or virtually, to transact the necessary business of the Association, to approve the plan of work of the committees, to report to the general membership at the Annual Meeting, and to approve any proposed changes to the budget.
4.2 Each member of the Board in attendance shall have one vote.
4.3 The Annual Meeting of the General Membership of the Association will be held in the fall of each year. The election of the Board will be held at the Fall General Meeting. A quorum shall be declared if the number of voting members is greater than two-thirds of the Board members at the time of the General Meeting. Special meetings of the general membership may be called by the Board with adequate notification given to the members.
4.4 A special Board meeting can be called by the President or by 5 voting members of the Board, with notification being no less than 7 days prior to the meeting date. For a vote to take place at a special meeting of the Board, a quorum consists of 75% of the serving Board members at the time. At least 51% of the serving Board members must be in attendance, with proxies permissible to satisfy the remainder of the 75% quorum. Proxies are to be distributed by those calling the meeting.
5. DUTIES OF BOARD EXECUTIVE OFFICERS
5.1. PRESIDENT
5.1.1. Shall schedule monthly Board meetings as required by Section 4.
5.1.2. Shall preside at the Board meetings and the General Meeting of the Association, and shall be a member, ex-officio, of all committees.
5.1.3. Shall communicate with the Association members through the newsletter and other available methods.
5.1.4. Shall be authorized to sign checks in the absence of the Treasurer, and co-sign checks requiring two signatures from two officers (over $3,000 for Crime Watch program; over $1,000 for all other Association expenses). Any checks more than these amounts require a digital review and approval from the Treasurer or Secretary.
5.1.5. Shall review banking and financial investment statements provided by the Treasurer. The review should occur periodically during the year at the President’s discretion.
5.1.6. Shall serve as (or designate) the primary spokesperson for the Association.
5.1.7. Shall appoint a nominating committee in August of each year to prepare a slate of Board nominees for the upcoming year.
5.1.8. Shall appoint an audit committee in November of each year to audit Association financial records as outlined in Section 7.4.
5.1.9. Shall perform all other duties usually pertaining to the office.
5.2. SECRETARY
5.2.1. Shall keep the minutes of all meetings and take roll at the Board meetings.
5.2.2. Shall publish minutes to the Board.
5.2.3. Shall maintain the Association historical records.
5.2.4. Shall monitor and maintain the Association calendar (located on our website), including updating Board meetings and locations.
5.2.5. In conjunction with the members of the Board, the Secretary shall handle all correspondence of the Association.
5.3. TREASURER
5.3.1. Shall be responsible for the safekeeping and disbursement of the funds of the Association and the Town Creek Crime Watch program (“Crime Watch”).
5.3.2. Shall assist the President in the preparation of the budget and make a recommendation to the Board regarding the annual dues.
5.3.3. Shall maintain the budget, general ledger, statement reconciliations and financial reporting utilizing our Board approved software and the appropriate restrictions and permissions.
5.3.4. Shall perform as the Association’s primary interface for routine banking and financial investment functions with statements periodically reviewed during the year by the President at the President’s discretion.
5.3.5. Reconcile any third-party automated payment services with the Association bank statements.
5.3.6. Shall be authorized to sign checks up to $3,500 for the Crime Watch program and up to $1,500 for all other Association expenses. Any checks more than these amounts require a digital review and approval from the President or Secretary.
5.3.7. Shall regularly prepare and distribute Crime Watch patrol checks.
5.3.8. Shall submit records for purposes of review as requested by the President.
5.3.9. Shall maintain sufficient financial records for a seven-year period to mitigate any IRS audits.
5.4. CRIME WATCH LIAISON
5.4.1. Shall chair the Crime Watch Advisory Committee which includes the following members from the Association Board: President, Treasurer, Membership Coordinator, VIP Coordinator, and Administration.
5.4.2. Shall provide the Board with periodic reports concerning status and recommendations regarding the Crime Watch program and the VIP Program.
5.4.3. Shall manage the Expanded Neighborhood Patrol (ENP) program in compliance with Dallas Police Department (“DPD”) requirements and act as primary liaison between the Association and the DPD.
5.4.4. Shall coordinate patrol management with the ENP lead DPD officer to schedule patrol hours and resolve neighborhood issues.
5.4.5. Shall publish a periodic report of overall crime watch activities to Crime Watch members.
5.5. PARLIAMENTARIAN
5.5.1. This position is normally filled by the retiring Past-President subject to approval by Board and election by the Association Members as part of the annual election.
5.5.2. Shall ensure that all meeting business is conducted in an orderly manner, in accordance with Robert’s Rule of Order, if not otherwise specifically addressed by these by-laws.
5.5.3. Shall determine, in cooperation with the Secretary, if a quorum is present at each Board meeting (51% of Board members) and at the Annual Meeting per Section 4.3. As Past-President, shall act as an advisor to the President.
5.5.4. Shall be encouraged to hold or share another Board committee position.
6. DUTIES OF BOARD COMMITTEES AND MEMBERS
6.1. MEMBERSHIP COORDINATOR
6.1.1. Shall maintain the current resident information and membership status for the Association using Board approved software.
6.1.2. Shall coordinate with New Neighbors committee reports of vacant homes, homes for sale, incomplete resident information, and provide appropriate updates using our Board approved software.
6.1.3. Shall generate membership information for the Association and Crime Watch reports as needed.
6.1.4. Shall generate Association and Crime Watch member invoicing and statements, including balance due reminders.
6.1.5. Shall collect incoming mail and payments at the postal drop for the Association.
6.1.6. Shall coordinate deposits with the Treasurer.
6.1.7. Shall monitor automated membership communication lists to facilitate distribution of electronic messaging and newsletters.
6.1.8. Shall periodically review bounced emails and spam report lists to resolve distribution issues.
6.1.9. Shall monitor and respond to “Contact Us” member inquiries on our website, to include directing inquiries to other Board members having specific responsibilities. Responsibility for “Contact Us” shall be backed up by the Software Platform Administrator.
6.2. ADMINISTRATION
6.2.1. Shall be responsible for Crime Watch and Association general mailings, including distribution of membership campaign materials.
6.3. CREEK OPERATIONS COMMITTEE
6.3.1. Shall arrange for the maintenance of the creek area.
6.3.2. Shall periodically inspect the area to check for problems.
6.3.3. Shall act as liaison between residents adjacent to the creek and the Association.
6.3.4. Shall act as liaison between the Association and the City of Dallas and Dallas County for creek-related issues.
6.4.SOCIALS COMMITTEE
6.4.1. Shall arrange for social functions that will promote fellowship with the neighborhood, including at least one event for children/families and one for adults each membership year.
6.4.2. Shall arrange ticket sales, reservations, volunteers, etc., as needed, keeping adequate records for the Treasurer.
6.4.3. Shall plan and oversee the Annual Fall General Meeting of the Association membership.
6.4.4. Shall utilize and monitor the Volunteer List module of our website.
6.5. NEW NEIGHBOR COMMITTEE
6.5.1. Shall monitor neighborhood homes placed for sale or vacated to identify neighbors leaving our neighborhood and new neighbors arriving.
6.5.2. Shall contact all newcomers to the neighborhood, inform them of Association functions, encourage them to become members, and present them with a gift from the Association.
6.5.3. Shall submit a list of new neighbors to Newsletter/Communications for distribution to the neighborhood while being respectful to new neighbors’ privacy requests.
6.5.4. Shall coordinate with the Membership Coordinator reports of vacant homes, homes for sale, incomplete resident information, and provide appropriate updates to our Board approved software.
6.5.5. Shall utilize New Neighbor packets for distribution to New Neighbors by physical hand distribution or through our website.
6.6. VOLUNTEER IN PATROL (“VIP”) COORDINATOR
6.6.1. Shall be responsible for coordination of the Crime Watch VIP program in compliance with DPD requirements.
6.6.2. Shall be responsible for maintaining all required documentation and materials.
6.6.3. Shall coordinate VIP patrol scheduling, including maintaining and monitoring the VIP Calendar and VIP Communication List on our website.
6.6.4. Shall solicit and provide required training for volunteers entering the VIP patrol.
6.6.5. Shall report to and provide a monthly report to the CW Advisory Committee.
6.7. NEWSLETTER/COMMUNICATIONS
6.7.1. Shall publish a quarterly e-newsletter to Town Creek residents and/or members with content provided by Board members and other sources.
6.7.2. Shall generate electronic messaging to Town Creek residents and the Association and Crime Watch members as requested and when appropriate.
6.7.3. Shall maintain non-partisan and non-political content.
6.7.4. Shall accept, as space permits, advertisements from business establishments.
6.7.5. Shall monitor, or delegate the monitoring, and respond to published content in Association social media communication channels to protect the facts and reputation of the neighborhood pertaining to both positive and negative information. Social media channels may include Facebook, Instagram, NextDoor, and other technology.
6.8 WEBMASTER (WEBSITE CONTENT MANAGEMENT)
6.8.1. Shall be responsible for maintaining and updating our website with relevant content for our membership.
6.8.2. Shall develop content pages with appropriate access and permissions recommended, established, and approved by the Board.
6.9. SOFTWARE PLATFORM ADMINISTRATOR
6.9.1. Shall maintain annual changes to various Board approved software permissions and access by members and Board members to appropriate page content and features to accomplish assigned responsibilities.
6.9.2. Monitor the various Board approved software modules to protect the integrity of financial reports, relationship of SKU’s, pricing and invoicing.
6.9.3. Shall coordinate and/or provide training instructions for new Board members or training for those moving into different board positions.
6.9.4. Shall maintain registration of the Town Creek domain URLs.
6.9.5. Shall monitor and report to the Board any pricing updates, Town Creek feature development requests, reported issues, and feature changes implemented to our Board approved software.
6.10. LAKE HIGHLANDS LIAISON
6.10.1. Shall monitor the actions of the City of Dallas and District 10 for topics relating to Town Creek and report to the Board.
6.10.2. Shall work proactively to increase the visibility of Town Creek in Lake Highlands at events and in community channels.
6.11. SKYVIEW LIAISON
6.11.1. Shall serve as a liaison with Skyview Elementary school and the Association.
6.11.2. Shall communicate opportunities for Town Creek residents to support the school through volunteerism and donations.
6.11.3. Shall monitor the actions of Richardson Independent School District (“RISD”) for topics relating to Town Creek, specifically, Lake Highlands schools and report to the Board.
6.11.4. On occasion, shall coordinate Skyview related activities with neighborhoods in the Skyview school district.
7. ADDITIONAL DUTIES OF THE BOARD OF DIRECTORS
7.1. Each Board member shall Host and/or co-host a Board meeting as assigned.
7.2. Each Board member shall actively participate in the planning and implementation of Association sponsored activities.
7.3. Any non-budgeted expenditure incurred must have prior approval of the Board. The President may approve expenditures of up to $100 without prior Board approval.
7.4. The Association’s financial records shall be audited on an annual basis. An audit committee of three (3) Association members (not authorized Association check signers) nominated by the President and approved by the Board shall audit the Treasurer's financial records and present a report to the Board during the February Board meeting. The audit committee shall be appointed at the preceding November Board meeting.
7.5. An Association member serving on the Board shall disclose any potential conflict of interest to the President or Secretary.
7.6. Each Board member shall be encouraged to write at least one article for inclusion in the Association e-newsletter.
8. MISCELLANEOUS
8.1. Dissolution: In the event of the dissolution, liquidation, or winding up of the Association, whether voluntary or involuntary, the net assets shall be distributed as determined by the Board and approved by the members.
8.2. Remuneration, Reimbursement. Any board member shall be entitled to reimbursement for actual, reasonable expenses incurred by him/her in connection with the Association’s affairs with proper receipts.
8.3. Resignation. Any board member may resign by giving notice in writing to the President or the Secretary.
8.4. Term Limits. No Board member shall be an Executive Officer on the Board for more than five consecutive years. No Board member shall serve in the same position for more than three consecutive years unless approved by the Board using a blind ballot vote.
8.5. Members of the Board shall be dues paying members of both the Association and Crime Watch.
9. AMENDMENTS
9.1. These Bylaws shall be effective upon ratification by a two-thirds vote of the Association members present and voting at a General Meeting of the Association members and shall supersede any previous Bylaws. Amendments to these Articles may be adopted by a two-thirds vote of the Association members present and voting at a regular or a special meeting called of the Association.
